Event Management: Perfect Events

Stay organized and manage the entire event process from the initial customer inquiry and ordering service items to printing out the banquet event orders (BEOs) and departmental function sheets. Graphical function maps provide you with a visual overview of meeting room availability and the scheduling of events on a daily, weekly or monthly basis. Function items can be flexibly configured to suit your pricing policy. Meeting space rental, catering services, audio-visual equipment and other charge items can be booked for each function and automatically posted to your PMS or accounting application. Integration with the PMS allows group bookings and individual guest accounts to be associated with each event for consolidated billing and reporting.

Event Management

• Catering and events sales process management
• Interactive map of function space availability
• Break-out rooms and multiple room configuration options
• Wait list management and inquiry tracking functionality
• Price books in multiple currencies
• Inventory management
• Conference packages functionality
• Ability to generate, print and email BEOs and customer contracts
• Groups and reservations integration via the PMS interface
• Automatic posting of function charges to the PMS folio
• Revenue reporting and forecasting
• Daily set-up and break-down task lists for staff

Use Case: Are your events extraordinary?

As the Sales & Marketing Manager, imagine you are going to be planning and coordinating a large wedding at your property. From the Libra OnDemand Event screens, you can block the hotel rooms and manage the function, specifying such details as the number of attendees, the room design, set-up and tear down times, and even manage the inventory of the function items. For example, you can schedule the delivery of the wedding cake from the bride’s favorite bakery, as well as coordinate the electrical needs for the groom’s favorite band, and then print out the BEO for their signature.

The tasks required for the peripheral events surrounding the wedding can also be assigned and performed with ease. Would the bridal party like to have appointments scheduled at the Spa? Would the groomsmen like to take the groom on a golf outing? Do their in-laws need shuttle pick up when they arrive at the airport? Will the newlyweds have chocolate dipped strawberries delivered to their honeymoon suite after the festivities? Thanks to Libra OnDemand, you can completely oversee all of these details and ultimately create a successful event experience for your special guests.